Choosing a cloud platform : The battle of Office365 vs. Gmail in 2018

//Choosing a cloud platform : The battle of Office365 vs. Gmail in 2018

In the year 2018, there is no question as to where your hosted applications should reside. It is the cloud for the SMB space. Now, the BIG decision is which platform do you choose? The two biggest competitors are Office365 and Google G Suite. Intelligys prides ourselves as being technology agnostic, but we translate this question to “Do you want Enterprise class integration with many options, or do you want a simplified version of email and collaboration?”

Many technology firms and articles you come across online will lead you to believe that the two are equal in many aspects, but they are not! Microsoft, having been around for a much longer time, has the edge on Google’s G Suite offering in enterprise applications. However, Google is definitely catching up, and has an advantage as it is built for the cloud from the ground up. Below are the pros of both platforms in more detail.


Office 365

Initially originating from Microsoft Exchange and other Microsoft products, it screams enterprise class. Anyone who has ever worked at a large corporation knows that Microsoft Exchange is king when it comes to work email. Microsoft products have been evolving with large enterprises in mind with every iteration, and Office 365 is no exception.  Microsoft’s cloud offerings give you a lot of customization options as well as granular control over your email and office applications. You can easily connect to the back-end of your implementation using PowerShell commands and make/set configurations which are not available through the web portal. It also comes with features such as PII Filtering, Data Retention, Secure Data Storage, and Encrypted communication.  These features may not be super important to you when you are starting a company, but become extremely necessary once your company matures.

Regardless of which cloud solution you choose for email and collaboration, you will still buy the Microsoft Office suite (Word, Excel, PowerPoint, Outlook, OneNote). There’s no other option on the market that comes close in terms of functionality and productivity (try using Apple’s Numbers in place of Excel for a week, ha!). One of Microsoft’s biggest selling points for Office 365 is that they bundle in licensing for Office Suite with their cloud platform.  Every O365 license that you purchase actually gets you FIVE installations of Office.  So you can install Word, Excel, Outlook, etc on your two work laptops, your personal desktop, your iPad, and your wife or husband’s laptop.


Google G-Suite

Google first created Gmail to be a simple and easy-to-use email application, all within the confines of your web browser. It was a cloud offering before the term “cloud” was even coined, way ahead of its time; that’s the beauty of G Suite. It was built and created for the cloud, not adapted to the cloud like Microsoft. In fact, many of the features and applications you have come to love are the result of experimental projects by the Google team. There is no fear in being innovative, and it has definitely paid off!

With all of that, you get a simple and easy-to-use interface, ease of setup and configuration, and extensive documentation and support from the community. That’s why many startups flock to Google – there is little need for the technical know-how to get your business off the ground. Through the years, the focus of G Suite applications has shifted to team collaboration and a Suite of tools that all play well with one another. It just works! To top it all off, $5 per user is a great deal for the basic features.



Here at Intelligys we pride ourselves as being technology agnostic; that said, we’ve come to understand that G Suite sometimes makes sense for certain companies when they’re just getting going. It’s simple, affordable, and works great in terms of team collaboration. But once your company starts to mature and departments begin to form within the organization, areas like data security, role segregation, and advanced central administration become extremely important.  When multiple users need their data synced between multiple devices, Microsoft Exchange has no competitor. Then when you factor in the cost of Microsoft Office (which also has no competitor), there’s almost no question about it – a switch to the full Microsoft Office 365 suite is necessary!

Intelligys strives to keep our client’s needs first. We’ve led numerous Office 365 corporate migrations, from 100 to 250 mailboxes in size.  We’ve performed on-premises Exchange-to-cloud, G-Mail-to-cloud, and various other third-party offerings to Office 365. We advise and support our clients on whichever platforms they prefer, including O365 and G Suite. Regardless of where you find yourself with your current email implementation, we can provide valuable insight and recommendations that can greatly benefit your company. Contact Intelligys today for a FREE ONSITE ANALYSIS.


By | 2018-02-06T15:15:15+00:00 January 22nd, 2018|Projects|4 Comments


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